Enabling end-to-end digital management of Ship-Shore Safety Checklists (SSSCL)
Enabling you to (i) admin configured multi-actor checklists to recreate current processes & interactions with other teams / stakeholders; (ii) group tasks and identify mandatory tasks, task orders & internal-only steps; (iii) activate time or event-triggered notifications; and (iv) use various display options to provide complete visibility or focus on uncompleted own tasks
Covering: (i) Pre-arrival, e.g. notice of readiness (NOR) tendering, terminal handbook sharing, vessel doc collecting; (ii) Pre-loading/discharge, e.g. pre-loading/discharge conference, SSSCL tasks, loading/discharge orders; (iii) During cargo operations, e.g. updates to the SSSCL; (iv) Post-loading, e.g. loading advice, export/shipping documents
Accessed through a Shipment Summary view, providing: (i) real-time summaries on the status of shipments, pending tasks and timings of each completed phase; and (ii) maps, for visibility on vessel locations plus ETA relating to load or discharge (depending on shipment stage)
Enabling ERP, ETRM, HCA & Energy Post-trade integrations, including: various SAP systems, Implico Open TAS, Quorum Energy Components, Maron OAS + more
Using our powerful Template Generator, enabling admins to create/add (and test) new doc templates, forms, or datasets in just a couple of hours; or edit/update existing templates, forms, or datasets in a few minutes
Unprecedented configurability and self-admin capabilities allow users to self-manage the platform from day one, with little to no involvement from essDOCS
Allowing you to set privacy controls on which docs should not be accessible by counterparties. Company admins can also provide access to managers, users, or other individuals requiring read-only access
Including Letters of Protest, NORs, Timesheets and Statements of Facts at loadport(s) and disport(s). Upload as PDF and add comments plus signatures & stamps as required, and add to document set
Sign securely with one click and re-authenticate to complete signing. Includes full visibility on docs you are signing and what requires signing by other parties
Covering Post-loading, e.g., issuing original electronic Bills of Lading (eB/Ls) plus adding any supporting docs (Letters of Protest, Quality & Quantity Certs and more)
Easily generate non-negotiable & non-original docs for Customs clearance purposes. Outputs can be provided to Customs as paper or PDFs. essDOCS works with customers to ensure acceptable output prior to shipping into any new country
For consolidated tracking of real-time KPIs across your shipments, enabling users to identify bottlenecks or issues if delays are encountered
Using an intuitive chat feature for real-time cross-team/cross-party communication within DTD, eliminating use of emails or text messages to ensure all comms are easily found and logged
Significantly Improve Capacity
Eliminate time-consuming manual processes that negatively impact terminal capacity, product turnover, custody transfer, throughput, and revenues
Improve Berth Utilization by Accelerating Vessel Turnaround
Ability to digitally manage ship-shore docs, pre-loading conferences or sign shipping docs after leaving the berth saves hours of berth time, enabling more loadings, discharges, maintenance, while also significantly reducing demurrage
Speed up Time to Adoption and Value
Self-admin & configuration capabilities eliminate reliance on 3rd party developers for expensive/slow changes on an ongoing basis, reducing your total cost of ownership and accelerating ROI by quickly realizing benefits from the solution
Reduce Errors + Accelerate work
Save hours with a simple, efficient digital process capturing all your documents and key steps, eliminating data re-entry and paper management
Achieve Real-Time Visibility
Solution enables vessel, process and document tracking in real-time across all stakeholders, Load Masters and Trade Operations Teams
Improve Reliability
Eliminating error-prone manual processes results in more predictable turnaround times and berth availability
Improve Safety
Limit vessel boardings and high-risk activities to critical-only visits such as equipment reviews, and in turn, lower risk of accidents
Be Greener
Embellish your green credentials through reduced vessel emissions from faster turnaround, eliminated couriers, printing, photocopying and other environmentally unnecessary actions
Improve Compliance
Digital Ship Shore Checklists enable easy and remote compliance with coast guard reporting and pre-transfer conference requirements
Improve + Streamline Communication
Eliminate hundreds of emails per movement and facilitate improved, real-time communication
Circumvent Navigational Restrictions
Ability to manage ship-shore and shipping docs digitally enables terminals to undertake key documentation tasks on either side of a navigational restriction
Auto-Power Amendments
Eliminate time spent chasing original paperwork as eDocs can be amended and re-issued in minutes
Auto-Archive Docs
Collect all Terminal, Vessel and Inspector documents in one secure digital library, and find archived copies instantly. Archived docs are stored for a minimum of 12 years
CargoDocs is currently adopted at refineries, storage terminals and by ship agents drafting documents on behalf of energy shippers across the globe to digitize shipping/trade documents.
Today, 68% of the World Tanker Fleet and 80% of the ARA Tank Barge Fleet are signed up to CargoDocs.
Access our lists of key energy customers, trade finance banks, agents/inspectors and tanker operators.
Request a pre-recorded demo to see the solution in action, or schedule a live demo to see how DTD works and can be trialed or adopted at your terminal(s)
Request Demo
Trials & Pricing
Contact one of our experts so we can explain how our three-month DTD trials work, and the price to adopt
Contact Us
Access our Terminal/Refinery case study or please contact customersuccess@essdocs.com if you would like our assistance in developing a business case for your terminal(s) based on your current processes.
You have a great solution and you have a great team. Congratulations!
Cargill
eB/L Project Manager
Thank you and your team for the quick and dedicated support. I am truly impressed at how quickly you were able to set up new branches and users
Wells Fargo
Operations
The digitisation of shipping documentation is a significant step forward for the industry. We are excited to be associated with this important development
Morgan Stanley
Thank you for the training session! The system is really user friendly, and your explanations were indeed very clear
Repsol
Logistics Coordinator
BP concluded testing in 2009 and are since comfortable with eDocs, welcoming the opportunity to participate in electronic trade
BP Oil UK
UK Supply Operations Manager
Where were you guys for the last 100 years? This is a fantastic system!
Rabobank
Commodity Support
The team finds it user-friendly and on average is able to help achieve time savings of around 50%
Mercuria
Operations
This is even easier than online shopping!
Uni-Tanker Fleet
Master
As always, prompt and very helpful. Most importantly, available when need be,and this is key with the industry we are in!
Southport Agencies, Inc.
VP Operations
essDOCS’ solution promises a revolution in the shipping market, and most importantly, it’s very easy to operate
Heidmar
Master
Electronic signature was very easy to use and with no problems...if there were only electronic documents, signing would be much easier and faster than now!
Stena fleet
Master
To sum up, I have to say I really like the system; it's extremely easy to use
Vopak
Load Master
CargoDocs makes our job simpler, and the main thing, much faster. The future of shipping documents is electronic signing
Unicom
Master
CargoDocs fits perfectly within Brostrom’s fleetwide adoption of broadband and short sea service. It eases the administrative burden for the captain and fosters real time savings
Brostrom Tankers
It was easier than I thought. It's a great system and I'd like to see this really take off throughout the industry
General Maritime
Operator
FAQs
How long does it take to start trialing or using DTD?
If you start trialing DTD standalone, i.e., without an interface to your ERP / Hydrocarbon Accounting system, we can set a new terminal up and you ready for testing in 5-10 business days (depending on the scope of testing)
How can the workflows and documents managed be customized for different terminals?
Each asset can be setup with its own workflows and document sets, or companies can use DTD to create and maintain global processes, with variations to meet local requirements
How do I integrate my ERP or Hydrocarbon Accounting System?
We provide flexible integration options, enabling you to use our Open RESTful APIs to import/export data and docs; SAML 2.0 (or OIDC) for just-in-time user provisioning and SSO; Amazon MQ to enable B2B event-driven messages for more complex integration scenarios
Can DTD be used to manage both paper and electronic shipping/trading documents?
Yes, the solution enables full or partial digitization, but enables terminals to use a single solution/process even if some shipping documentation will be issued as paper originals
Which parties need to adopt DTD for me to gain the most efficiencies?
DTD has two core elements covering digital ship-shore processes from pre-berthing to during loading checklists and/or digital shipping documents. The first element only requires the master and the inspector. The second also requires the trade chain, meaning that it may not be possible to digitize all document shipping sets from day 1. However, our Customer Success Team will work with you to build out the network of traders, buyers and banks if any of your key counterparties are not currently using CargoDocs
Do I need to adopt the end-to-end flow, or can I only adopt parts such as ship-shore digitization or shipping/trading docs digitization?
A terminal can choose to digitize the entire ship-shore process and/or post-loading shipping documents. Workflows and documents managed will be configured to your specific requirements as part of the setup
What time savings have customers experienced using DTD?
We are currently rolling out DTD, but our existing Terminal Solution which only digitizes the shipping documentation process can save 0.5-6 hours per movement, depending on your current paper-based process. We anticipate that DTD will save an additional 1-3 hours per movement, if a terminal adopts the full ship-shore module as well
Who pays for DTD?
The solution is charged to either the terminal or lifter. Other parties such as ship agents, inspectors, tanker/barge operators use the solution free-of-charge