Ship Agent Solutions
Intended Users
Ship Agent Solutions are relevant to Ship Agents.
Available Services
Ship Agent Solutions provide a number of services enabling agents and their customers to manage key documentation electronically.
Services available to Ship Agents are:
CargoDocs™ for Tankers Solution Overview
CargoDocs for Tankers provides a simple, web-based solution for users to replace paper documentation relating to shipping cargos on Tankers with original electronic documents. Specifically, the service enables the electronic creation, signing, issuing and filing of bills of lading and peripheral documents.
Features
The CargoDocs module allows Ship Agents to:
- Upload and electronically sign draft documents
- Output drafts as eDocs or paper originals
- Sign draft documents electronically
- Issue documents electronically
- Access eDocs safely and securely online for 12 years
Benefits
CargoDocs provides many significant benefits including:
- Significant automation and efficiency benefits for customers
- A standardised tool for creating all necessary shipping documentation
- Option to reduce vessel attendance or reduce time taken for vessel visits
- Standardised best practice for document handling
- Automatic offsite archiving
- Elimination of paper printing and courier costs
Legal
CargoDocs users are required to sign the ESS-Databridge Services & Users Agreement (DSUA) prior to using live eDocs for the first time. The DSUA is a multi-partite agreement which binds all CargoDocs users to each other and to ESS.
If you are a DDG member, log into the DDG Extranet to find a list of current DSUA signatories.
API-Interface
System integration is optional for customers who wish to enjoy the benefits of straight through processing of all key trade data with documentation, operations, scheduling, accounting and trading systems. ESS can manage B2B messages in a variety of common formats (EDI X12, XML, CSV) and protocols (AS2, HTTPS, FTP). All messaging transaction details are stored for archiving purposes.
Trades in Use
CargoDocs is currently being tested or is already in use in the following facilities:
- European Landside and Offshore Crude Terminals and FPSOs
- European Refineries and Product Terminals
- US Refineries
- US Crude and Products Terminals
Click here for a list of current industry participants rolling out CargoDocs.
Current Users
If you are a DDG member, log into the DDG Extranet to find a list of ESS customers currently using this Service.
Time to Adopt
Ship Agents can adopt CargoDocs in as little as 2 business days. See an overview of adoption, which ESS calls ‘onboarding’.
Customer Support
CargoDocs users are supported 24x7x365 by phone, email and instant messenger. ESS’s Support Team is based in the UK.
Contact
To adopt any ESS solution, please contact one of our Account Managers on+44 20 3102 6600 or at adopt@essdocs.com. They will be able to answer any questions you might have and can even kick off the adoption process.
CargoDocs™ for Barges Solution Overview
CargoDocs for Barges provides a simple, web-based solution for users to replace paper documentation relating to the nomination and shipment of cargoes on barges within the ARA region with original electronic documents. Specifically, the service enables the electronic creation, sending and management of cargo nominations, load or discharge port advices, sailing advices, as well as bills of lading or tickets and peripheral documents.
Features
The CargoDocs module allows Ship Agents to:
- Receive Load or Discharge port nominations;
- Create and automatically distribute Sailing Advices;
- Input finalized loading data directly from legacy systems (see section on API below), enter data directly into CargoDocs or email data directly into CargoDocs;
- Post loading, create a full set of documents required for barge cargoes – ESS recreates your Bill of Lading or Ticket template, if required;
- Upload and electronically sign draft documents;
- Ability to output draft electronic or paper documents;
- Access eDocs safely and securely online for 12 years.
- Can be used as an integrated solution with CargoDocs for Tankers or as a standalone solution.
Legal
CargoDocs users are required to sign the ESS-Databridge Users &
Services Agreement (DSUA) prior to using CargoDocs. The DSUA is a
multipartite agreement which binds all CargoDocs users to each other and
to ESS.
If you are a DDG member, you can find a list of current DSUA signatories by login into the DDG Extranet.
API-Interface
Integration enabling straight through processing of all key trade data with documentation, operations, scheduling, accounting and trading systems is available if required. ESS can manage B2B messages in a variety of common formats (EDI X12, XML, CSV) and protocols (AS2, HTTPS, FTP). All messaging transaction details are stored for archiving purposes.
Trades in Use
Currently being tested in a number of select ARA trades.
Current Users
If you are a DDG member, you can find a list of which ESS customers currently use this Service by logging into the DDG Extranet.
Time to Adopt
CargoDocs for Barges can be adopted by users in as little as two business days.
Customer Support
CargoDocs users are supported 24x7x365 by phone, email and instant messenger. ESS’s Support Team is based in the UK.
Contact
To adopt any ESS solution, please contact one of our Account Managers on+44 20 3102 6600 or at adopt@essdocs.com. They will be able to answer any questions you might have and can even kick off the adoption process.
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