Traders / Oil Companies
Intended Users
Trader Solutions are relevant to all traders of liquid bulk commodity cargos.
Available Services
Trader Solutions provide a number of services enabling Traders to manage key documentation electronically.
Services available to Traders / Oil Companies are:
CargoDocs™ for Tankers Solution Overview
CargoDocs for Tankers provides a simple, web-based solution enabling users to replace paper documentation relating to shipping cargoes on tankers with original electronic documents. Specifically, the service enables the electronic creation, signing, issuing and filing of bills of lading and peripheral documents.
Features
The CargoDocs module allows Traders to:
- Receive a full set of original documents required for tanker shipments electronically – ESS recreates the terminal's Bill of Lading template, and provides a standardized version of peripheral documents such as: Cargo Manifest, Timesheet, Certificate of Origin, Certificate of Quality, Certificate of Quantity, combined documents such as CQQ or CQQOCM
- Endorse, Present and/or Produce documents electronically
- Manage amendments of eDocs electronically
- Securely access all eDocs online for 12 years
Benefits
CargoDocs provides many significant benefits including:
- Elimination of trading letter of indemnity
- Potentially faster turnover of credit lines
- Improved eDocs amendment processes
- Labour and Time Savings including savings associated with reduced data re-entry, eliminated physical movements, printing, copying and couriering of documents
- Standardised best practice for document handling provides improved compliance and improved visibility
- Can be used as an integrated solution with CargoDocs for Barges, eSDS, JetDocs or as a standalone solution
Legal
CargoDocs users are required to sign the ESS-Databridge Services & Users Agreement (DSUA) prior to using live eDocs for the first time. The DSUA is a multi-partite agreement which binds all CargoDocs users to each other and to ESS.
If you are a DDG member, log into the DDG Extranet to find a list of current DSUA signatories.
API-Interface
System integration is optional for customers who wish to enjoy the benefits of straight through processing of all key trade data with documentation, operations, scheduling, accounting and trading systems. ESS can manage B2B messages in a variety of common formats (EDI X12, XML, CSV) and protocols (AS2, HTTPS, FTP). All messaging transaction details are stored for archiving purposes.
Trades in Use
CargoDocs is currently being tested or is already in use in the following trades:
- European Landside and Offshore Crude Terminals and FPSOs
- European Refineries & Product Terminals
- US Refineries
- US Crude and Products Terminals
Click here for a current list of industry participants rolling out CargoDocs.
Current Users
If you are a DDG member, log into the DDG Extranet to find a list of ESS customers currently using this Service.
Time to Adopt
Traders can adopt CargoDocs in as little as 2 business days. See an overview of adoption, which ESS calls ‘onboarding’.
Customer Support
CargoDocs users are supported 24x7x365 by phone, email and instant messenger. ESS’s Support Team is based in the UK.
Contact
To adopt any ESS solution, please contact one of our Account Managers on+44 20 3102 6600 or at adopt@essdocs.com. They will be able to answer any questions you might have and can even kick off the adoption process.
CargoDocs™ for Barges Solution Overview
CargoDocs for Barges provides a simple, web-based solution enabling users to replace paper documentation relating to the nomination and shipment of cargos on barges within the ARA region with original electronic documents. Specifically, the service enables the electronic creation, sending and management of cargo nominations, load or discharge port advices, sailing advices, as well as bills of lading or tickets and peripheral documents.
Features
The CargoDocs module allows Traders to:
- Receive Load or Discharge port nominations
- Create and automatically distribute Sailing Advices
- Input finalized loading data directly from your legacy systems (see section on API below), enter data directly into CargoDocs or email data directly into CargoDocs
- Post loading, create a full set of documents required for barge cargos – ESS recreates your Bill of Lading or Ticket template, if require
- Upload and electronically sign draft documents
- Ability to output draft electronic or paper documents
- Securely access all eDocs online for 12 years
- Can be used as an integrated solution with CargoDocs for Tankers, eSDS, JetDocs or as a standalone solution
Benefits
CargoDocs for Barges provides many significant benefits including:
- Quicker invoicing, based on accurate information
- Increased efficiency on nominations
- Sending electronic nomination both via CargoDocs and via email and fax simultaneously
- Audit friendly, documented log of your trade
Legal
CargoDocs users are required to sign the ESS-Databridge Services & Users Agreement (DSUA) prior to using live eDocs for the first time. The DSUA is a multi-partite agreement which binds all CargoDocs users to each other and to ESS.
If you are a DDG member, log into the DDG Extranet to find a list of current DSUA signatories.
API-Interface
System integration is optional for customers who wish to enjoy the benefits of straight through processing of all key trade data with documentation, operations, scheduling, accounting and trading systems. ESS can manage B2B messages in a variety of common formats (EDI X12, XML, CSV) and protocols (AS2, HTTPS, FTP). All messaging transaction details are stored for archiving purposes.
Trades in Use
Currently being tested in a number of select ARA trades.
Current Users
If you are a DDG member, log into the DDG Extranet to find a list of ESS customers currently testing this Service.
Time to Adopt
Traders can adopt CargoDocs for Barges in as little as 2 business days. See an overview of adoption, which ESS calls ‘onboarding’.
Customer Support
CargoDocs users are supported 24x7x365 by phone, email or instant messenger. ESS’s Support Team is based in the UK.
Contact
To adopt any ESS solution, please contact one of our Account Managers on+44 20 3102 6600 or at adopt@essdocs.com. They will be able to answer any questions you might have and can even kick off the adoption process.
eSDS Solution Overview
eSDS provides a simple, web-based solution for users to replace paper processes relating to the distribution and tracking of safety data sheets (SDSs) required under REACH, GHS, OSHA and other similar legislation. This module can be used as a standalone Service or as part of an integrated package of eDocs Services.
Features
The eSDS module allows users to:
- Send electronic Safety Data Sheets (eSDS);
- Access to a large, multi-lingual Shared Library of GHS/REACH compliant SDSs, managed and maintained by third party technical experts;
- Sending, and where necessary, resending eSDSs to one or more recipients in required languages;
- Automated tracking of receipt and/or opening of the eSDS along with a full audit log;
- Automatic resending as required under relevant legislation;
- Add an eSDS into the eSet;
- Store incoming Safety Data Sheets from suppliers electronically, and make them available online to all required employees;
- Ability to manage all your own and received eSDSs for internal Health & Safety requirements;
- Ability to standardize Safety Data Sheet compliance globally;
- Securely access all eDocs online for 12 years;
- Can be used as an integrated solution with CargoDocs or as a standalone solution.
Benefits
eSDS provides many significant benefits including:
- Easy compliance with distribution requirements under REACH, SOLAS and similar legislation;
- Intuitive web-based system allows Users to manage, distribute and track SDSs online, providing significant time and cost savings;
- Automated compliance functions ensure that REACH and other SDS legislation obligations, including active distribution, updated SDS distribution, SDS receipt tracking are fulfilled;
- Incoming and sent SDSs can be viewed by all members of a team and/or by managers across all teams, increasing visibility and access to SDSs;
- SDS library is always available online;
- Shared SDS library eliminates need for technical know-how or experts and shares costs of updates and translations across all shared library users (currently over 20 companies).
Legal
eSDS users are required to sign a standard Access Agreement and the eSDS Order Form. The Access Agreement is used for all non-CargoDocs Services, and provides the terms on which ESS provides such eDocs services, including the Service Level Agreement (SLA)
Trades in Use
eSDS is currently used by a number of companies to meet their global compliance needs, including throughout the EEA, Switzerland, US and Singapore. eSDS is used in crude and refined product trades.
Current Users
If you are a DDG member, log into the DDG Extranet to find a list of ESS customers currently using this Service.
Time to Adopt
Users can adopt eSDS as a standalone solution in less than one week. If adopting as an integrated solution with CargoDocs please see time to adopt CargoDocs above for relevant timeframes.
Customer Support
eSDS users are supported 09:00-17:00 UK time by phone, email and instant messenger. ESS’s Support Team is based in the UK.
Contact
To adopt any ESS solution, please contact one of our Account Managers on+44 20 3102 6600 or at adopt@essdocs.com. They will be able to answer any questions you might have and can even kick off the adoption process.
JetDocs Solution Overview
JetDocs provides a simple, web-based service allowing Traders in the aviation turbine fuel Jet A-1 trade to quickly and easily comply with the 18 May 2011 requirements under Def Stan 91-91 issue 7 relating to content and traceability of batch origin and quality.
Features
The JetDocs module allows users to:
- Maintain a traceability log linking all RCQs, COAs and other required documents from point of origin to end receiver;
- Managed, secure distribution of JetDocs through the trade chain;
- Validation of documents is undertaken electronically by authorized signatories within a refinery/facility or by an authorized signatory at an independent surveyor;
- Split, merge and otherwise handle eDocs as batches;
- Automated tracking of receipt and/or sending of Jet certificate sets per bundle and full audit log;
- 12 year secure online access and storage for all eDocs.
Benefits
JetDocs provides many significant benefits including:
- Easy compliance with Des Stan 91-91 i7 traceability requirements;
- Significantly reduced certification management;
- Reduced risk that Jet cargoes are deemed to not comply with 91-91 i7 and therefore cannot be traded as A-1 Jet Fuel;
- Can be used globally;
- Works alongside your current processes and IT systems with no required changes.
Legal
JetDocs users are required to sign an Order Form and the Access Agreement. The ESS-Databridge Access Agreement is used for all non-CargoDocs Services, and provides the terms on which ESS provides the service, including the Service Level Agreement (SLA).
Current Users
If you are a DDG member, log into the DDG Extranet to find a list of ESS customers currently using this Service.
Time to Adopt
Users can adopt JetDocs as a standalone solution in less than one week. If adopting as an integrated solution with CargoDocs please see time to adopt CargoDocs above for relevant timeframes.
Customer Support
JetDocs users are supported 09:00-17:00 UK time by phone, email or instant messenger. ESS’s Support Team is based in the UK.
Contact
To adopt any ESS solution, please contact one of our Account Managers on+44 20 3102 6600 or at adopt@essdocs.com. They will be able to answer any questions you might have and can even kick off the adoption process.
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