Terminal Solutions
Intended Users
Terminal Solutions are relevant to Terminal operators, FPSO Operators, Refinery Operators, Storage Companies, etc.
Available Services
Terminal Solutions provide a number of services enabling Terminals and related entities to manage key documentation electronically.
Services available to Terminals are:
CargoDocs™ for Tankers Solution Overview
CargoDocs for Tankers provides a simple, web-based solution for users to replace paper documentation relating to shipping cargos on Tankers with original electronic documents. Specifically, the service enables the electronic creation, signing, issuing and filing of bills of lading and peripheral documents.
Features
The CargoDocs module allows Terminals or Refineries to:
- Input data directly from your legacy systems (see section on API below) or enter data directly into CargoDocs
- Create a full set of documents required for tanker shipment – ESS recreates your Bill of Lading template, and provides you with a standardized version of your peripheral documents such as: Cargo Manifest, Timesheet, Certificate of Origin, Certificate of Quality, Certificate of Quantity, combined documents such as CQQ or CQQOCM, etc.
- Upload and electronically sign draft documents (this tends to be used by surveyors and laboratories, but can be used by Terminals)
- Output drafts as eDocs or paper originals
- Sign draft documents electronically
- Issue documents electronically
- 12 year secure online access and storage for all eDocs
Benefits
CargoDocs provides many significant benefits including:
- Labour and Time Savings – these include the savings associated with reduced data re-entry, eliminated physical movements, printing, copying and couriering of documents
- Improved working capital / reduced financial costs – these include reduced demurrage costs arising from faster document turnaround, improved berth and tank utilization, etc.
- Other benefits – these include the likes of improved compliance, reduced employee boredom and improved visibility
- Can be used as an integrated solution with CargoDocs for Barges, eAD, eSDS, JetDocs or as a standalone solution.
Legal
CargoDocs users are required to sign the ESS-Databridge Services & Users Agreement (DSUA) prior to using live eDocs for the first time. The DSUA is a multi-partite agreement which binds all CargoDocs users to each other and to ESS.
If you are a DDG member, log into the DDG Extranet to find a list of current DSUA signatories.
API-Interface
System integration is optional for customers who will to enjoy the benefits of straight through processing of all key trade data with documentation, operations, scheduling, accounting and trading systems. ESS can manage B2B messages in a variety of common formats (EDI X12, XML, CSV) and protocols (AS2, HTTPS, FTP). All messaging transaction details are stored for archiving purposes.
Trades in Use
CargoDocs is currently being tested or is already in use in the following trades:
- European Landside and Offshore Crude Terminals and FPSOs
- European Refineries & Product Terminals
- US Refineries
- US Crude and Products Terminals
Click to see the current list of industry participants rolling out CargoDocs.
Current Users
If you are a DDG member, log into the DDG Extranet to find a list of ESS customers currently using this Service.
Time to Adopt
Terminals, Refineries, Storage Facilities and Other Asset operators can adopt CargoDocs in approximately 1 to 2 months. Shorter adoption times typically occur when rolling out a standard version of CargoDocs which has already been used in one of your assets. Click here to see an overview of adoption, which ESS calls ‘onboarding’.
Customer Support
CargoDocs™ users are supported 24/7/365 by phone, email or instant messenger. ESS’s Support Team is based in the UK.
Contact
To adopt any ESS solution, please contact one of our Account Managers on+44 20 3102 6600 or at adopt@essdocs.com. They will be able to answer any questions you might have and can even kick off the adoption process.
CargoDocs™ for Barges Solution Overview
CargoDocs for Barges provides a simple, web-based solution for users to replace paper documentation relating to the nomination and shipment of cargos on barges within the ARA region with original electronic documents. Specifically, the service enables the electronic creation, sending and management of cargo nominations, load or discharge port advices, sailing advices, as well as bills of lading or tickets and peripheral documents.
Features
The CargoDocs module allows Terminals or Refineries to:
- Receive Load or Discharge port nominations
- Create and automatically distribute Sailing Advices
- Input finalized loading data directly from your legacy systems (see section on API below), enter data directly into CargoDocs™ or email data directly into CargoDocs™
- Post loading, create a full set of documents required for barge cargos – ESS recreates your Bill of Lading or Ticket template, if required
- Upload and electronically sign draft documents
- Ability to output draft electronic or paper documents
- 12 year secure online storage for all eDocs
- Can be used as an integrated solution with CargoDocs™ for Tankers, eAD, eSDS, JetDocs™ or as a standalone solution
Benefits
CargoDocs for Barges provides many significant benefits including:
- Quicker invoicing, based on accurate information
- Increased efficiency on nominations
- Sending electronic nomination both via CargoDocs and via email and fax simultaneously
- Audit friendly, documented log of your trade
Legal
CargoDocs users are required to sign the ESS-Databridge Services & Users Agreement (DSUA) prior to using live eDocs for the first time. The DSUA is a multi-partite agreement which binds all CargoDocs users to each other and to ESS.
If you are a DDG member, log into the DDG Extranet to find a list of current DSUA signatories.
API-Interface
System integration is optional for customers who wish to enjoy the benefits of straight through processing of all key trade data with documentation, operations, scheduling, accounting and trading systems. ESS can manage B2B messages in a variety of common formats (EDI X12, XML, CSV) and protocols (AS2, HTTPS, FTP). All messaging transaction details are stored for archiving purposes.
Trades in Use
CargoDocs for Barges is currently being tested in a number of select ARA trades.
Current Users
If you are a DDG member, log into the DDG Extranet to find a list of ESS customers currently testing this Service.
Time to Adopt
Terminals, Refineries, Storage Facilities and Other Asset operators can adopt CargoDocs in around 1-2 months. Shorter adoption times typically occur when rolling out a standard version of CargoDocs which has already been used in one of your assets. Click here to see an overview of adoption, which ESS calls ‘onboarding’.
Customer Support
CargoDocs™ users are supported 24/7/365 by phone, email or instant messenger. ESS’s Support Team is based in the UK.
Contact
To adopt any ESS solution, please contact one of our Account Managers on+44 20 3102 6600 or at adopt@essdocs.com. They will be able to answer any questions you might have and can even kick off the adoption process.
eSDS Solution Overview
eSDS provides a simple, web-based solution for users to replace paper processes relating to the distribution and tracking of safety data sheets (SDSs) required under REACH, GHS, OSHA and other similar legislation. This module can be used as a standalone Service or as part of an integrated package of eDocs Services.
Features
The eSDS module allows users to:
- Send electronic Safety Data Sheets (eSDS)
- Access a large, multi-lingual Shared Library of GHS/REACH compliant SDSs, managed and maintained by third party technical experts
- Send, and where necessary, resend eSDSs to one or more recipients in the required languages
- Automated tracking of receipt and/or opening of the eSDS along with a full audit log
- Add an eSDS into a set of standard shipping documents
- Store incoming SDSs received from suppliers electronically, and make them available online to all required employees
- Ability to manage all your own and received eSDSs for internal Health & Safety requirements
- Ability to standardize Safety Data Sheet compliance globally
- 12 year secure online access and storage for all eDocs
- Can be used as an integrated solution with CargoDocs or as a standalone solution
Benefits
eSDS provides many significant benefits including:
- Easy compliance with distribution requirements under REACH, SOLAS and similar legislation
- Intuitive web-based system allows Users to manage, distribute and track SDSs online, providing significant time and cost savings
- Automated compliance functions ensure that REACH and other SDS legislation obligations, including active distribution, updated SDS distribution, SDS receipt and tracking are fulfilled
- Incoming and sent SDSs can be viewed by all members of a team and/or by managers across all teams, increasing visibility and access to SDSs
- SDS library is always available online
- Shared SDS library eliminates need for technical know-how or experts and shares costs of updates and translations across all shared library users (currently over 20 companies)
Legal
eSDS users are required to sign a standard Access Agreement and the eSDS Order Form. The Access Agreement is used for all non-CargoDocs Services, and provides the terms on which ESS provides such eDocs services, including the Service Level Agreement (SLA).
Trades in Use
eSDS is currently used by a number of companies to meet their global compliance needs, including throughout the EEA, Switzerland, the USA, Singapore, etc. eSDS is used in crude and refined product trades.
Current Users
If you are a DDG member, log into the DDG Extranet to find a list of ESS customers currently using this Service.
Time to Adopt
Users can adopt eSDS as a standalone solution in less than 1 week. If adopting as an integrated solution with CargoDocs, please see time to adopt CargoDocs above for relevant timeframes.
Customer Support
eSDS users are supported 09:00-17:00 UK time by phone, email or instant messenger. ESS’s Support Team is based in the UK.
Contact
To adopt any ESS solution, please contact one of our Account Managers on+44 20 3102 6600 or at adopt@essdocs.com. They will be able to answer any questions you might have and can even kick off the adoption process.
eAD Solution Overview
eAD provides a simple, web-based solution for high-volume users to create, send and track electronic Administrative Documents and/or Reports of Receipt required under the Excise Movement and Control System (EMCS). eAD is a custom-built interface for EMCS. This module can be used as a standalone Service or as part of an integrated package of eDocs Services.
Features
The eAD module allows users to:
- Submit eADs for outgoing cargos as required under EMCS
- Receive eADs and submit Reports of Receipt (RoR) for incoming cargos
- All functionality available as per EMCS FS1
- 12 year secure online access and storage for all eDocs
- Can be used as an integrated solution with CargoDocs or as a standalone solution
Benefits
eAD for Terminals or Refineries provides many significant benefits including:
- Compliance with EMCS
- Significant time saving features over Government Gateways
- Email notifications ensure users are advised when eADs or RoRs are accepted or rejected by the local EMCS solution
- Integration with other ESS solutions reduces the number of tools users must log into to undertake their daily work
- Option to integrate with trade and operations systems providing straight-through-processing
Legal
eAD users are required to sign a standard Access Agreement and the eAD Order Form. The Access Agreement is used for all non-CargoDocs Services, and provides the terms on which ESS provides such eDocs services, including the Service Level Agreement (SLA).
Areas in Use
eAD is currently only certified by the UK HMRC. ESS is expanding the solution to other EU countries as required. If you would like to adopt eAD in any other EU country, please contact your Account Manager to discuss further.
Current Users
If you are a DDG member, log into the DDG Extranet to find a list of ESS customers currently using this Service.
Time to Adopt
Users can adopt eAD as a standalone solution in less than 1 week. If adopting as an integrated solution with CargoDocs, please see time to adopt CargoDocs above for relevant timeframes.
Customer Support
eAD users are supported 09:00-17:00 UK time by phone, email or instant messenger. ESS’s Support Team is based in the UK.
Contact
To adopt any ESS solution, please contact one of our Account Managers on+44 20 3102 6600 or at adopt@essdocs.com. They will be able to answer any questions you might have and can even kick off the adoption process.
JetDocs Solution Overview
JetDocs provides a simple, web-based service allowing Terminals, Refineries, etc., in the aviation turbine fuel, Jet A-1, trade quickly and easily to comply with the 18 May 2011 requirements of Def Stan 91-91 issue 7 relating to the content and traceability of batch origin and quality.
Features
The JetDocs module allows users to:
- Maintain a traceability log linking all RCQs, COAs and other required documents from point of origin to end receiver
- Managed, secure distribution of JetDocs through the trade chain
- Validation of documents is undertaken electronically by authorized signatories within a refinery/facility or by an authorized signatory from an independent surveyor
- Split, merge and otherwise handle eDocs as batches
- Automated tracking of receipt and/or sending of Jet certificate sets per bundle and full audit log
- 12 year secure online access and storage for all eDocs
- Can be used as an integrated solution with CargoDocs or as a standalone solution
Benefits
JetDocs provides many significant benefits including:
- Easy compliance with Def Stan 91-91 i7 traceability requirements, resulting in a reduced risk that Jet cargos are deemed not to comply with 91-91 i7 and therefore cannot be traded as A-1 Jet Fuel
- Significantly reduced certification management
- Can be used globally
- Works alongside your current processes and IT systems with no required changes
Legal
JetDocs users are required to sign the standard Access Agreement and a JetDocs Order Form. The Access Agreement is used for all non-CargoDocs Services, and provides the terms on which ESS provides such eDocs services, including the Service Level Agreement (SLA).
Areas in Use
JetDocs was designed for global use.
Current Users
If you are a DDG member, log into the DDG Extranet to find a list of ESS customers currently using this Service.
Time to Adopt
Users can adopt JetDocs as a standalone solution in less than 1 week. If adopting as an integrated solution with CargoDocs, please see time to adopt CargoDocs above for relevant timeframes.
Customer Support
eSDS users are supported 09:00-17:00 UK time by phone, email or instant messenger. ESS’s Support Team is based in the UK.
Contact
To adopt any ESS solution, please contact one of our Account Managers on+44 20 3102 6600 or at adopt@essdocs.com. They will be able to answer any questions you might have and can even kick off the adoption process.
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